Customer Spotlight: 2 districts ditch paper during new hire onboarding

‘Onboarding and orientation have taken on a whole new light’

Onboarding is your chance to make a positive first impression with new hires, get them acquainted with your school or district, and prepare them for success — but if your “onboarding process” really means filling out paperwork, you’re missing a major opportunity.

According to the Society for Human Resources Management (SHRM), employees who attend a well-structured onboarding or orientation program are 69 percent more likely to remain with that employer for up to three years.

At Fort Zumwalt School District and Del Mar Union School District, talent management professionals use Records — PeopleAdmin’s electronic recordkeeping solution with an integrated module that streamlines onboarding — to offer new hires a paperless onboarding process so school leaders and employees can focus on what really matters.

“Onboarding and orientation have taken on a whole new light,” said Jason E. Romero, assistant superintendent of human resources at Del Mar. “We spend the initial contact time during orientation getting new hires familiar with their district, their position and our processes — as opposed to just doing the menial task of checking whether forms were signed correctly.”

And new employees have noticed. “We’ve gotten so much unsolicited positive feedback about how streamlined the process is and how it’s easier to follow,” Jason said.

Jackie Floyd, assistant superintendent at Fort Zumwalt School District, has noticed similar improvements.

“When we set up new employees’ onboarding paperwork in Records, we have an explanation for every item,” Jackie said. “Before they would get confused. When they sit down and meet me, they’re excited about being hired. Their mind is going a mile a minute. I’m giving them tons of information, and they think they’ve got it all. But they walk away from me, and they can’t remember exactly what they’re supposed to do.

“Now, it’s all at their fingertips. They can work on their electronic onboarding paperwork while they’re driving on vacation to Gulf Shores. And they can’t lose it. They can’t lose it no matter how hard they try.”

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